Setting up folders and mail rules in Outlook Express

In this example, we will set up a new folder for all e-mails from Jdoe, and then create a New Mail Rule to have all e-mails from Jdoe filtered in this new folder automatically.

1. Launch Outlook Express
2. Right click on Inbox
3. Left click and select New Folder
4. Type in the name of the New Folder

   For example, you may want to create a new folder to file all new e-mails from a specific user or on a specific topic. In this example, we will create a new folder for e-mails from Jdoe

   

5. To add more folders repeat steps 2 and 3.

Message Rules:

To create Message Rules that will automatically move incoming mail to specific folders, follow the steps below.

In this example, we will create a Mail Rule to have all new e-mail from Jdoe automatically filtered into the Jdoe folder we created above.

1. Click on Tools.
2. Select Message Rules.
3. Select Mail.

   

4. This will bring up the Message Rules box. Click New.
5. This will bring up a box called New Mail Rule.
6. In the Conditions for your Rule box, put a check in the 'Where the From line contains people.'
7. In the Select the Actions for your Rule box, put a check in the 'Move it to the specified folder.'

   

8. The Rule Description allows you to establish the parameters for how e-mail should be "handled" (i.e., mail from Jdoe should be filed to the Jdoe file we created).
9. The first line that appears will be "Where the From line contains people." Click on the Contains People.
10. The Select People box will appear. In this box, type in the e-mail address for the mail you filtered directly to the new folder. (Note: You may also select this address from your Address Book).

    In our example, we will select Jdoe@dejazzd.com.

11. Click Add
12. After you have selected all the addresses that you want to have filtered directly into the New Folder, click Ok.

    

13. The second line that appears in the Rule Description section will be "Move it to the Specified Folder."
14. Click on Specified.
15. The Move box will appear.
16. In this box, select the folder (i.e., Jdoe) you want your new mail from Jdoe to be filtered to.
17. Click Ok.

    

18. The final step is to Name the Rule. Type in a name for this new rule. In our example, we will name the rule jdoe so we know that the rule affects all e-mail from jdoe.
19. Click Ok.

    

20. Click Ok to save the new rule.

    

In our example, all new mail from Jdoe will automatically be filtered to the Jdoe folder we created.

Notes:

• You may temporarily disable a rule by unchecking the box in front of the rule on the Mail Rules Tab.
• You may modify the Rule by clicking on Modify.
• You may remove the rule by clicking on Remove.
• New Rules can be created by following steps 1-20 above.

For more information on mail rules you can:

1. Open OutLook Express.
2. Press the F1 key on your keyboard.
3. Click on the index tab.
4. Type in rules.

Here you will have options to learn more about Outlook mail rules.